Top 3 Reasons Why Your Business Needs a Print Management Services Partner

Posted by Jonathan Pavoni on Jul 25, 2016 11:00:00 AM

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Top three reasons to engage in managed print services-

  • Reduced Costs
  • Increased Security
  • Save the planet from unnecessary toner cartridge and obsolete printer disposal.

Reduced Costs-

The labor savings alone are worth changing over to a managed print services provider to manage your printer and copier fleet. Think about how many times your employees are running around the office trying to find a printer that actually works? Or trying to find a printer that is not waiting for toner to be delivered? Office managers spend more time managing their printer and copier fleet than they do managing their staff. Additionally, the toner management issue can be a taunting task. “How much to order? How often? Why did I order so much of the toner I never need and not enough of the toner I always need?” Let a managed print services provider manage your printer fleet so you can manage your business.

Increased Security-

From employees leaving sensitive documents on the printer to unguarded copier and printer hard drives to wireless printers connected to the Internet and thus available to being hacked, printer security is a major issue. If your printers are not being monitored 24/7 just like your computer network, you are leaving yourself open to a major breach of security. Let a managed print services provider protect your business assets and your reputation. Some privacy law fines are as much as $5000 per incident. If a printer hard drive is hacked and 2000 customer files are at risk, that could easily be over $10,000,000.00 in fines.

Save the Planet-

If your business could use 15 printers do produce the same amount of printed documents as 50 printers, the decrease would reduce the amount of toner cartridges to be recycled, they amount of carbon produced, the reduction of machines to be destroyed at the end of life cycle, etc. Creating less waste is always a great benefit for the world. Some managed print customers utilized the services just for the benefit of going green. The cost savings and security improvements are bonuses.


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To read more about printer security visit our website or contact Chris Gallagher at Green Office Partner a Xerox and HP Channel Partner. 312-399-5299 or

Topics: Insider, going green, managed print services, print management, printer security